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Matt Regan

Industry Spotlight > Switching Firms

5 Keys to a Seamless Move to Another Firm

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What You Need to Know

  • Advisors often choose to remain in their current situation even when there are potentially better alternatives.
  • Clients are much more understanding and even enthusiastic about change than advisors expect.
  • There can be considerations around advisors' employment agreements that need to be addressed.

The decision to transition a practice from one firm to another is fraught with uncertainty. That is natural considering the stakes involved and the perceived risk of client attrition. 

Advisors often choose to remain in their current situation even when they know that an alternative, such as independence, could be a game-changer for themselves, their family and their clients. 

In many ways, the process of moving between firms has not been significantly improved by technology or the emergence of vendors purporting to remove some of the friction of the transition. New paperwork, new client logins, the risk of disruption and the general uneasiness around change remain a part of the process.

Here are five tips to keep in mind when it comes to making the transition a seamless one. 

1. Manage Perceptions

Advisors must hold fast to the reality that any disruption or inconvenience that clients may experience is perceived as far more onerous by the financial professional than the reality of the situation. 

Advisors believe that clients will chafe at the relatively minor requirements that will affect them when the actual experience is more of a non-event that clients understand and complete willingly. We see client retention rates of 95% to 100% in virtually all the cases when we move advisors toward independence, and often client loss is either by design or represents addition by subtraction within an advisor’s book of business. 

2. Communicate Clearly

When the messaging and explanation of the long-term benefits of the change are communicated up front, clients are much more understanding and even enthusiastic than advisors expect. Advisors should be crystal clear about the reasons for a change, whether based upon greater ability to provide unconflicted products or advice, the opportunity for an improved client experience through technology or service, or the possibility to build a practice on their own terms. 

All of these explanations will resonate with clients, many of whom are entrepreneurs or business owners themselves, and understand the lure of autonomy and independence. 

3. Choose the Right Partners

All of this is not to say that transitions are without risk. The complications of mishandled paperwork, missing information requiring clients to redo tasks and the delays that sometimes plague the process are real and can become an annoyance.

It is therefore crucial that an advisor not only understands the process but chooses a partner firm that has successfully transitioned advisors and can clearly articulate the plan and the sequence of steps that will be followed. 

From client communication through the execution of new agreements and the transfer of the accounts, the receiving firm should have a clear playbook that can be shared with the advisor well ahead of the actual move. Successful firms that provide independent advisors a platform for supported independence invest heavily in the human capital required to make these transitions as seamless as possible, and advisors who are considering a move should be well acquainted with the team that will handle this. 

4. Be Clear on the Legal Situation

When advisors move from a captive or employee channel toward independence, there can be considerations around their employment agreements that need to be addressed. 

The receiving firm should have access to a roster of experienced employment attorneys who understand the industry and can provide guidance on items such as employment agreements, the Broker Protocol and non-compete language, all considerations that cannot be ignored in a successful transition. Once again, advisors should lean heavily on the firm they have chosen to join to provide access to this expertise, as it is in everyone’s best interest for the process to move smoothly. 

5. Keep One Thing in Mind

Good advisors choose to change firms for reasons that ultimately make sense for themselves as well as their clients. While the process is certainly not frictionless, an experienced partner can make the move one that minimizes the disruption that advisors and their clients go through. 

The most important thing to keep in mind is that clients’ strongest affiliation is with their trusted advisor, and that relationship supersedes any notion of firm, platform or brand. If the message is delivered clearly, the preparation is diligent and detailed and the partnership is experienced and sound, moving forward toward a better situation should be a manageable success. 


Matt Regan is president and CEO of Wealthcare, which works to elevate financial advisors with comprehensive support services.


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