When it comes to estate planning, it's crucial that advisors are well versed in the best estate-planning techniques and also in how to talk to clients who have just lost or are about to lose loved ones, according to experts at Fidelity's eMoney.
This means advisors must be not only smart about estate planning but also be equipped with "emotional intelligence," Sasha Grabenstetter, financial planning education consultant at eMoney Advisor, said during the recent webinar "Candid Conversations: Helping Clients Prepare for the Death of a Loved One."
"There are 25 events that require the most social readjustment" for people, including death and divorce, she pointed out. After all, "your normal everyday routines are heavily disrupted and changed by the loss of someone leaving your life."
Here are 10 tips that she and Joe Buhrmann, senior financial planning consultant at eMoney Advisor, provided during the webinar:
1. Make sure clients have taken all the right legal actions before the death of loved ones.
It is important that advisors make sure clients have selected their beneficiaries and created wills and supplementary documents, including durable power of attorney for finances and advanced medical directives (durable power of attorney for health care and a living will), as soon as possible if they haven't already done so, Buhrmann said.
All states have a statute of intestacy — but "it just might not be what you had intended," he said, noting that in some states the surviving spouse automatically receives 100% of probatable assets without a will in place while, in other states, the spouse receives only 50% and surviving children receive the other 50%.
2. Make sure digital documents are available.
Clients may have previously saved important documents in three-ring binders or safes and, if they didn't, many of the legal estate documents needed would arrive by mail, Buhrmann noted.
But "we live in a digital age and, before we even get to all your digital assets" including frequent flyer miles, "many of us have already gone green" and "opted out of paper documents."
Therefore, it's likely that none of the legal documents concerning somebody's estate will be arriving by snail mail anymore; it's probably coming via email instead, he pointed out.
"Chances are we didn't leave our login information on a Post-It Note on the edge of the [computer] screen."
3. Don't be afraid to suggest ways to find help.
"If you really see a client struggling and you feel comfortable enough, you could suggest to them that they go to a local or even online support [center] to connect them with others who've experienced their grief or life events," Grabenstetter said.
"And I only suggest that because I've experienced grief myself and actually found some help in utilizing those for some of the things I've experienced."
4. Learn more about emotional intelligence.
"Having these crucial conversations with clients is about learning more about emotional intelligence," according to Grabenstetter, who pointed to data showing 25% of a financial planner's time is spent dealing with clients' emotions.
"Emotional intelligence can also help you as an advisor answer accordingly when that client has that really big emotion, whether that's happiness, sadness, or even anger," she said. "You really don't want to be that advisor who doesn't acknowledge your client's feelings. We've probably all been there when a client has those big emotions. We want to recognize that when it happens."
And that's because "financial advisors today need to be more than just financial planners," she said. "By adding emotional intelligence into the workplace, planners can elevate financial wellness of their clients, increase the level of service by being there for your client's emotions instead of tuning out and can potentially bring in new clients based on referrals."
5. Having empathy is crucial.
Empathy plays a critical role in being able to speak with clients experiencing great loss, according to Grabenstetter.
"When someone is sharing an emotional situation with you, that is them being vulnerable," she said. "In return, they are looking for empathy," not sympathy.
"Empathy is just really listening, telling your clients how sorry you are, and leading with emotional intelligence goes a long way."
And having empathy can help advisors' bottom lines also, she noted, pointing to research finding a "high correlation between empathy and increased sales, and also increased performance in highly diverse teams." She added: "Empathy improves leadership ability, and it facilitates effective communication."
To avoid burnout, it's important advisors have compassion and "cognitive empathy," meaning to be able to "intellectually understand the level and significance of someone else's emotional experience … but not experience the emotions" themselves, she explained. An "over-focus on emotional empathy can be damaging to one's work and increase burnout."
6. Be prepared for what to say to clients after they express their emotions.
"Advisors need to be able to handle uncomfortable emotions," Grabenstetter said. "You've probably experienced this a time or two. When a client comes and displays emotions you weren't ready for, you may have gotten them, sat with them while they calmed down. But what do you do after that display of emotions if you're comfortable discussing the situation?"