How to Handle Tough Situations and Calm Angry Clients

Q&A December 31, 2022 at 11:29 AM
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"Cooperate with the inevitable" may sound like a passive route to take. But in coping with an inexorable problem, it's actually a tack of action, argues Joe Hart, CEO and president of Dale Carnegie & Associates, in an interview with ThinkAdvisor.

"Some things happening in the market are beyond our control, inevitable," Hart says. "You can be angry and frustrated about them …Or you can take command, take action and figure out what you can do." 

His new book, "Take Command: Find Your Inner Strength, Build Enduring Relationships, and Live the Life You Want," co-written with Michael Crom, (Simon and Schuster-Jan. 10) is the latest offshoot of Dale Carnegie's famed bestseller for the last 86 years, "How To Win Friends and Influence People."

The franchised Dale Carnegie & Associates trains people around the world to improve their performance by applying the founder's 60 principles to inspire success.

In the interview, Hart reveals a "trust equation" to generate client trust and ways to build deep relationships.

Technical skills and knowledge are 15% of success; 85% is "our ability to interact with people and develop relationships with them," Hart says.

He stresses one of the five Carnegie methods to building a great relationship: Be a better listener.

"Listening plays a critical role" in making people feel "valued" and "respected," he maintains.

Previously an attorney and real estate developer, Hart is host of "Take Command: A Dale Carnegie Podcast."

Crom is formerly Dale Carnegie Training's chief learning officer and is the grandson of Dale Carnegie.

Born in 1888, Carnegie was a salesperson teaching communications classes at the YMCA in New York City when, in 1912, he created his first public speaking course.

His famous first self-help book was published in 1936, followed in 1948 by "How To Stop Worrying and Start Living." Carnegie died at 67.

In our conversation, Hart covers how to be resilient in turbulent markets like today's; the importance of enthusiasm in conveying conviction; and how to strengthen self-confidence.

ThinkAdvisor recently held a phone interview with Hart, who was speaking from suburban Michigan.

On dealing with difficult people, such as angry clients, he recommends:

"If the advisor is simply defensive, that will likely escalate the situation. But if they listen and give the client a chance to talk … that's when the client can say, 'I'm willing to listen to you. What do you have to say?'"

Here are excerpts from our interview:

THINKADVISOR: How can using the Dale Carnegie "trust equation" – Trust = Personal Credibility + Empathy – help generate client trust in a financial advisor? 

JOE HART: It's important for a client to know that their advisor cares, understands their situation and is working to achieve their goals.

Trust clearly is the foundation of relationships.

The idea of personal credibility embodies authenticity and reliability. It focuses on the key factors of internal and external reliability.

Internal reliability means that I'm true to myself. Am I driven by my values, or am I someone who says one thing and doesn't believe it? 

External reliability is: People can count on me for the things I say I'm going to do.

What about the empathy piece?

Empathy is trying to see things from the other person's point of view, which is Dale Carnegie's [Human Relations] Principle #17. 

In a relationship, we're trying to put the other person first, understanding and doing that from a place of authenticity so that people know they can trust us and rely on us because we're going to do the things we say we'll do.

How quickly can you get a client to put their trust in you?

By earning trust, an advisor becomes a truly trusted advisor. Trust is something that can be hard to gain and easy to lose. 

[Advisors] need to show a high level of genuine care, concern and commitment that they're on the side of the client, that they have their backs.

Theodore Roosevelt once said [paraphrasing]: "People don't care what you know until they know you care."

For an advisor, it has to be honest and genuine. That means getting to a deeper level by asking the client [incisive] questions. 

Another Dale Carnegie Principle is to cooperate with the inevitable and think about what can be done to make the best of the situation. Please elaborate.

There are things that are beyond our control. Some things happening in the market are inevitable. You can be angry and frustrated about them; or you can say, "I'm going to channel my energy into something more constructive. How do I find a way around this"?

Cooperating with the inevitable is partly about some things that you can't change; so don't spend your energy fighting them. Take command, take action and figure out what you can do.

Dale Carnegie wrote that the question isn't "Can I?" but "In what ways can I?" That opens the mind to thinking creatively and implies that it can happen. You just have to figure it out.

Talk about being resilient in the face of today's down market. 

Clearly, resilience is easier for some of the advisors who have been through the crashes of 1987, 2002 or 2008-2009. They know there are boom-and-bust cycles and that you get through them. So they have more confidence.

But some advisors who are newer and haven't gone through those times don't have that confidence. They need to say to themselves, "I know I can do this. I know I'm smart. I care about my clients. 

"I'm going to do my best to help them work through this. I'm positive that things are going to work out. I just have to figure it out. What are the opportunities here?"

With this way of thinking, advisors put themselves in a position for action.

Getting emotional and depressed limits our ability to reason and see opportunities that can be right in front of us.

What are the differences between self-efficacy, self-worth and self-confidence, and what do they mean to the financial advisor?

Self-efficacy is the idea that you have a belief in your capabilities because, for example, looking back at a difficult time, you know that you [overcame] that [problem].

Even if you're not in the same exact situation now, you can remind yourself of some of the things that made you capable.

What's your definition of self-worth?

Self-worth is how we value ourselves. This is one of the greatest challenges because sometimes we'll say bad things to ourselves that we'd never say to anybody else. 

If I catch myself having negative thoughts like, "How could I be so stupid! I'm always doing dumb things!" I think, how do I reframe that?

What did I learn from that [situation]? How do I grow from it?

It's in that moment of self-coaching that we want to build up our self-value, our self-worth.

In "How to Win Friends and Influence People," Dale Carnegie wrote: "Every person I meet is my superior in some way in that I learn from him [or her]." Where does that best apply?

That's the self-worth part.

Where does self-confidence come in?

Certainly financial advisors are under pressure because of what's happening in the world and the markets. It can very tough.

Reminding themselves to be kind to themselves and remembering successes they've had can help strengthen their confidence.

What did Dale Carnegie say about the relationship between technical skills and success?

Basically, he said that 15% of our success comes down to our technical skills and knowledge, and 85% of success is our ability to interact with people and develop relationships with them.

Sometimes the most successful people aren't the ones who are the most technically knowledgeable. They're the ones who understand other people and know how to build strong relationships.

With financial advisors, technical skill is probably table stakes to some degree. The question is how do advisors [differentiate] themselves from other advisors?

What are your suggestions?

Do they care? Do they listen? Can they help the client develop a plan that respects and understands where they are and what their goals are?

That's opposed to an advisor who simply says, "Here's what you're going to do." It feels like a cookie-cutter solution or that they weren't listening to what the client's objectives are.

"The person that has a lot of technical knowledge plus the ability to arouse enthusiasm among people is headed for higher earnings power," Dale Carnegie wrote. Just how important is enthusiasm?

Really important. A person communicating with enthusiasm and energy, speaking from a point of conviction and authentic, positive energy — not hyper-energy — is how we build relationships and inspire people to action.

You write that five ways to build a great relationship are "be warm; listen; find common ground; show genuine care; and give honest and sincere appreciation." Please discuss the importance of listening.

Everybody wants to feel appreciated, valued, respected. Listening plays a critical role for that to happen. A relationship can't grow deeper if someone feels you're not paying attention. Clearly, that's not going to create connection.

What's a tip for being a good listener?

One of the concerns people often have about listening is that they're going to forget what they want to say — a thought they want to share.

Sometimes it's easy to write that down – but still keep the focus on the other person.

What's the best way to deal with difficult people — such as a client who blames their advisor for an investment they recommended that didn't turn out well? 

You write: "Give your opponent a chance to talk. Do not resist. That only raises barriers. Try to build a bridge of understanding." Please elaborate.

If a financial advisor is calling on a client that's angry, the client might be difficult and even insulting.

Dale Carnegie said the only way to get the best of an argument is to avoid one. 

What most people do is immediately get into an argument and act defensive. That rarely ends well. Practicing empathy to see the other person's perspective is absolutely essential.

Show respect for the other person's opinion. The advisor needs to listen and let them express their opinion and not say, "You're wrong."

They should be able to articulate that they understand and empathize. That should happen even before they respond.

If the advisor is simply defensive, that will likely escalate the situation. But if they listen and give the client a chance to talk and let them finish, that's when the client can say, "I'm willing to listen to you. What do you have to say?"

This is the opportunity for the advisor to state their position, in a friendly way.

If the client says, "You're wrong" and you are wrong, own it.

How to win friends and influence people all too often isn't the point of social media. Frequently it's more how to make enemies and influence people. Thoughts?

I know — there's so much polarization and insults and attacks on social media. 

We think that if people live by and take to heart the principles in "Take Command" and "How to Win Friends and Influence People," it would be a much better world.

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