Is Your Practice Unwittingly Advisor-Centric?

Commentary February 28, 2019 at 03:10 PM
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A client-centered business model, left, versus an advisor-centered one. A client-centered business model, left, versus an advisor-centered one.

One of our financial advisors has a cool-looking travel mug. The outside is decorated with blue, pink and red fish scales, and in fancy script is written the phrase, "Secretly a Mermaid." While I have never seen her transform into a sea creature, she does spend a lot of time in the pool at the YMCA, so who knows?

I thought of this recently when I realized that earlier versions of our business may have unknowingly been advisor-centric. Our intentions were always good and we never harmed clients, but the reality is that the internal framework of our firm was built to support advisors first.

Our mission is to "guide clients throughout life's most important financial events with service and expertise above and beyond client expectations." However, our structure and organization were built to support advisors as they manage clients and their money.

In an advisor-centric firm, the advisor serves the clients. Clients call the advisor for advice, they ask him or her for service, and they look to the advisor for investment management or help with investment selection. Clients ask the advisor for tax advice. They ask the advisor for suggestions on planning for college, for buying a new home, on saving for retirement, for benefit selection at open enrollment, for 401(k) allocations, for retirement income planning. They ask the advisor to update their address, their bank information, for help with wire transfers when they buy a house, for beneficiary updates when they get married, divorced, or widowed. And they call their advisor when their kids do any of the above!

Being advisor-centric doesn't mean the advisor works completely alone. These firms often have staff. But staff are there to support the advisors. Their interaction with clients is often limited. They take messages, schedule appointments, process paperwork and act on instructions from the advisor. But all the important conversations happen between the advisor and the client. Who talks to the client about required minimum distributions? The advisor. Who takes trade instructions? The advisor. Who makes investment recommendations? The advisor. Who manages the financial planning software? The advisor. Staff might be allowed to place trades after the advisor talks to the client, but not always. In advisor-centric practices the advisor's value is often positioned as being "hands on" client accounts, so allowing a staff member to make a trade would be to diminish the value of the advisor, and move the advisor out of the center of the relationship.

Many advisors have built great businesses with an advisor-centric structure. Honestly, they probably don't even realize what they have. In talking with clients, they sincerely claim to put the clients first. Which is almost always true. They put their clients before their spouses, before their kids, and often before their health. Advisors in advisor-centric practices are so pivotal to their clients' and business's success that they can't take a break. If the advisor isn't available all the time, their service gets dropped.

You can spot the advisor-centric practitioners at conferences. They are the ones in the hallway at every break checking in with the office, calling clients, frantically placing trades or calling their custodian before the next session begins. They are so indispensable that they can't take an afternoon off.

A wise person once told me that if you are indispensable, you are un-promotable. And that is the real problem with advisor-centric practices. Not only are the advisors always on the clock, they quickly hit the limits of their capacity. If the value proposition is personal service by the advisor for all client needs, there is a definite cap to the number of households that can be served.

I got tired of sneaking around on vacation so my family wouldn't catch me calling clients or returning emails. My partner and I were frustrated when our growth stalled. And we were worn out doing tasks that someone else could probably do better.

The solution we found was to restructure our team. Instead of building a practice to support us, we decided to put the clients in the center, and build the team around them. Now the lead advisor is responsible for the relationship with the client, and for generating referrals and new business. We don't pick stocks or analyze ETFs. Instead, we have an investment management department to do that. The investment department supports the client's need for investment management and security selection.

Lead advisors don't set appointments or keep the CRM database current. The Client Care Coordinator supports the clients by managing the calendar and database. Lead advisors don't input financial plan data or write summary letters. Service advisors prepare the financial plan software and make adjustments at the direction of the lead advisors. Service advisors also talk through RMDs, accept trade requests, and guide clients as they decide to lease or buy a car. Lead advisors don't update beneficiary forms, addresses or manage online statement delivery. Paraplanners are available and actually meet with clients to handle all those details.

We now have the amazing luxury of taking real, uninterrupted vacations! Our clients get better service from subject matter experts. And the business hasn't suffered either. We stalled out at around $100 million in assets under management when we were in the middle. Now we are partners in a $700 million firm. Instead of being unknowingly centered on advisors, we are intentionally client-centric. Now off on vacation, to see about that mermaid!


John Knowlton is managing director – corporate development for Credent Wealth Management, a $700 million hybrid RIA with locations in Michigan, Indiana and Texas.

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